The buzzing notification on the phone.
The familiar ding of a text message begging to be read.
The random kid screaming in the background.
Chances are good, as a ministry leader, you’ve experienced one of these videos calls. You’re talking to your volunteer team. The conversation is progressing and someone on the call doesn’t realize how their surroundings aren’t just a distraction to them… they’re a distraction to everyone else on the call. I’ve sat in on a few this week myself.
Though there’s a ton of grace for these distractions…(in fact some are terribly entertaining)… they can detract from a productive conversation.
Here’s the thing. Video conference calls are probably more foreign for your people than we think. Yet knowing video conference calls are likely to be our key mode of interaction in this season of ministry, consider how you can make it easier for your people. Don’t be afraid to share some simple tips and tricks to help them win and create the opportunity for the most distraction free call.
In fact, if you share a meeting agenda prior to the meeting, add these to the top:
- Use headphones whenever possible.
- Choose a quiet place with minimal interuptions or distractions.
- If using a computer, close unnecessary apps or set it to “Do Not Disturb”.
- Mute your mic unless you are the one talking.
- Choose a place with good lighting. Sit across from or next to a window, when possible. Avoid sitting with an open window to your back.
- Set your phone in a different location. A buzzing phone sitting next to your computer is equally distracting to all.
I’m not an expert on video calls. But the more I’ve led video or audio conference calls with volunteers, the more I’m reminded that conference call ettiquette is not common knowledge. So, don’t assume they Zoom… lead with simple tips that will make your calls as productive as possible.
