Well… maybe I’m not ordering the constellations. But, as a ministry leader, my role is to oder the stars on my team and set them up to shine. [bctt tweet=”But, as a ministry leader, my role is to order the stars on my volunteer team and set them up to shine.”]
A recent post on Volunteer Organizational Charts prompted a few requests for an example. Below is a link to a pdf version of an Organizational Chart that represents the Elementary team at one of our campuses. I hope this helps.
Here’s a brief explanation to help you decipher some of the lingo.
Page 1 is an overview of all worship services at this campus, the specific Volunteer Coach, Team Lead and Small Group Leader roles needed for each grade. It’s a projected need based upon past attendance trends to help me remember how many leaders I need in order to prepare for what I’m asking God to bring.
- Coach – this role is responsible for leading and shepherding a group of Team Leads. Generally a Coach will play a dual function. They will run certain areas of ministry during a weekend worship service. In the case of this Org Chart, these Coaches run the show during a worship service and ensure the volunteer team has what they need and policy & procedures are upheld.
- Team Lead – this role is responsible for leading and shepherding a group of Small Group Leaders. A Team Lead plays a dual function in that they are also a Small Group Leader leading their own group of kids. During the worship service, they take lead on delegating and ensuring kids land in the right group, strategizing when a leader is out, apprenticing new leaders and keeping their thumb on the pulse of their team.
- SGL – the Small Group Leader is the most important role we have. This person is responsible for leading and loving their group of kids.
Page 3-6 represent each service team by time. Each team is ultimately led by the Elementary Volunteer Coordinator (staff position). All other roles are filled by Volunteers. Here are a few things to note…
- Last names were removed to protect the innocent. 😉
- “WIG!” means Wildly Important Goal. That means we are still recruiting.
- Some of the “WIG!”s are there for growth. We know that if we continue on an upward growth trend then we need these roles when the attendance surge hits again in August/September.
- Other “WIG!”s are because we just haven’t found the right person yet. We’ve learned over time that it’s so much better to have an empty spot in a leadership role rather than the wrong person filling it. It’s hard on everyone involved. So if we don’t have the right person to elevate to a leadership role… we wait, we watch and we let time reveal who that person is.
Elementary Organizational Chart
An important note re: our Coaches and Team Leads. We’ve learned that the more we define the behaviors of a role, the more successful someone is in it. Â What I mean is… [bctt tweet=”the better we explain to someone what to do to be great, the better equipped they are to be great.”]
When we invite someone into a Coach or Team Lead role, we equip them with 5 behaviors that will make them successful. Read 5 Things to Help Your Volunteers Lead Better.
